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Is Your MFP HIPAA Compliant?

hipaa

The compliance laws around HIPAA are rigorous, and they must be met with full privacy for patients. Not complying with these guidelines can be serious enough to force your company to pay stiff fees and penalties. To avoid being driven out of business for data leaks, it's important to make sure that every facet of your business keeps data private from anyone who doesn't need it. That includes having a multi-function printer that has adequate security features.

How to Choose a Mobile Printing Solution

mobile print

The use of mobile printing allows for far more flexibility for employees. Having this printing capability allows them to print from virtually anywhere, giving them the power to be more productive. Here's how you can choose the best mobile printing option for your business.

Accessible Printing

When you have mobile print, it's far easier for printing to be done no matter what the time or the day. A sick employee can print from home. An employee in a remote area can print from their vacation. This accessibility makes every employee more productive. Choosing a mobile printing solution should come down to what your employees need from this printing ability. If a person needs to be able to pick up a document while on the road, the print solution should include the anility to print at a third-party site such as a copy shop.

How Document Management Improves Business

document management

When you think about all of the things that could be improved at your company, you may not think that much about the documents themselves. All of those documents that are created and collected must be stored away for future needs. But, how are they being stored? Is there time being wasted on this when it could be more efficient? Here's how your business can be improved by a different kind of document management.

How to Keep Your Network Secure

network security

Every business has an IT network that is a target of hackers. These days, any business of any size may be attacked by criminals using malware. However, there are many ways that you can make your network more secure and keep criminals out of it.

It Starts With Passwords

No matter which network security measures you use on your network, if you have weak passwords that are easily guessed and never changed, it will be easy to get into your network. The passwords that you and your employees choose should be complex and not simple words that can be found in a dictionary. Make sure that everyone knows to choose mixed characters, such as letters and numbers, and to keep the password secure so that no one can get it from them. Being careless with passwords makes it far easier for criminals to get into your computer network.

Energy Saving Tips for Your MFP

save energy

The electric bill of any business is one of the larger monthly expenses from the office. Anything that can be done to save energy, pay less for electricity and benefit the environment at the same time is always sought after. If your office has a multifunction printer, here are a few ways your company can save money on power to its MFP.

Benefits of Mobile Printing from the Cloud

mobile print

The use of mobile devices has skyrocketed in virtually every segment of the population. This has made it possible for people to work on a wide variety of devices that they can use in the office or out of it. With mobile printing, the items in the cloud that are being securely stored can be printed from any of these devices as needed for the ultimate in convenience.

Prevent Employee Burnout with Document Management

employee burnout

The problem of burnout among employees is a major problem in fast-paced businesses. However, there are steps that can be taken to prevent this burnout in the office.

Let Communication Flow

When it's hard for employees to communicate and collaborate, it's stressful. It can make ordinary tasks take much longer than they should, and it can add to the feeling or burnout. With document management, you can prevent this frustration and complexity. When documents are scanned and organized online, it's far easier for employees to access them when they need them. For an employee who simply needs to send a document to another, it can be done in seconds. With easier collaboration and communication that takes only seconds, the frustration is gone.

Questions to Ask About a Managed IT Agreement

raised hand

The use of managed IT to create and maintain better network security is getting more and more common among businesses of every size. Before you decide on a managed IT agreement, ask these questions about your business and what it needs.

What Do You Want the Professionals to Handle?

Your computer network in the office is complex, and there are a lot of aspects to it that need attention from IT workers. Before choosing a managed IT agreement, consider which tasks you can easily handle in the office and which ones need to be outsourced. Exactly what will you count on your managed IT team to do? Once you've identified which aspects your business needs help with, you can ensure that those services are included in the agreement that you sign.

Benefits of Mobile Printing

mobile print

The ability to print is helpful any time it's possible, and today's mobile printing makes it possible for you to print from just about anywhere.

Sending Your Printing Job

Instead of requiring that you be at your desktop or even your full-range laptop to print, mobile printing allows you to use a wide range of mobile devices to send your print instructions. Your smartphone, tablet or even a small laptop that is portable can be used to send the print job through. As long as you have an Ethernet or wi-fi connection, you can use these devices to send the printing project through to any connected printer. An employee can be anywhere they need to be, getting other things done, and still submit that print job and get it all printed.

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