The use of multifunction printers in the office is highly beneficial to most businesses. However, there may be a few features of your MFP that you haven't used simply because you weren't aware of them.
The ability to print is helpful any time it's possible, and today's mobile printing makes it possible for you to print from just about anywhere.
Sending Your Printing Job
Instead of requiring that you be at your desktop or even your full-range laptop to print, mobile printing allows you to use a wide range of mobile devices to send your print instructions. Your smartphone, tablet or even a small laptop that is portable can be used to send the print job through. As long as you have an Ethernet or wi-fi connection, you can use these devices to send the printing project through to any connected printer. An employee can be anywhere they need to be, getting other things done, and still submit that print job and get it all printed.
The management of documents has changed a lot in the past two decades. Today, it's easier than ever to have documents stored securely while still being easy to retrieve and to collaborate. Here's how modern document management works with the cloud.
In today's document management, all documents to be kept are digitized for storage in the cloud. This means that each one has either been created in the computer system and kept there or it is scanned in once it's been created and used in its digital form. Data is one of the valuable assets of a business, and it's increasingly important to keep it safe. A data breach is less likely if there are no paper documents to lose or steal. With all of them kept safely in digital form, there is more security for them and less liability potential on your part.
The many items today that contain internet connectivity seems to be growing as more and more items join the internet of things. Keeping that connectivity organized and safe often requires using managed network services.
Networks Get More Complicated
A decade ago, most of the internet-connected items in an office would be the connected business computers. Today, mobile devices, including phones, tablets, laptops, and even watches, are all tapping into that computer network. This can make it harder to keep every device safe and to ensure that none of them invites in a virus that could infect the entire network. Using managed network services is one way to monitor just what is going on with your network and to have better control over it as a whole.
The copier is an important business machine that few businesses today could do without. However, keeping them running means paying attention to the care they need and giving them regular maintenance.
With all the concerns and focuses that business professionals have, many of them don't think much about printing devices yet alone mobile printing. They may think that just as long as they have a good quality printer with at least a decent warranty that this is all that matters. Many business owners or other business professionals may think that mobile printing would be just a frivolous business expense. However, this thought couldn't be further from the truth. There are tons of benefits to having mobile printing and are as follows:
Digital document management might seem like an unnecessary luxury that your office doesn't need, however, there are many reasons to give this service a try. With document management services in place, many of the tasks that you find yourself wasting time on can be streamlined and automated. This allows you more time to work on more important tasks and helps each user in the office work without interruption and be as productive and possible.
How Does Document Management Help Improve Customer Service?
Since documents can be an important part of any business transaction or new project, changing from paper hard copies to digital documents can make it easier to serve customers or provide key information. There are a few ways that digital document management can help you respond to customers faster and with better accuracy, including:
With cybercriminal activity aggressively land like never before, it will behoove any business and consumer to have even more security. This is where multi-factor authentication comes into play. Multi-factor authentication (MFA) is a security system requiring several login criteria before access is granted to a system.
A multifunction printer is a complicated piece of equipment that actually contains much more sensitive information than you may initially realize. As your employees or colleagues use the printer, the amount of information on the internal hard drive can pile up. Without proper protection, this data can easily be stolen and used by thieves. Read on to learn more about how an MFP hard drive works and how you should maintain it.
Today's workforce operates on-the-go, which is good. They are available, and "on" much more than is even expected sometimes. While you want to respect work/life boundaries, it's also important to meet employees where they are - and with the upcoming workforce, that means they are online and on the go. Digital and mobile office solutions will make your business a more competitive employer, which will attract innovative, exceptional talent that can give your organization the business boost you need.
Solutions for Today's Workforce
While your business growth takes top priority, you can't be a disrupter or an innovator without the best talent. This means creating an office where people CAN do their best work. Once it's more convenient to integrate a variety of workstyles into the mission of your business, you'll see improvements in productivity, innovation, and collaboration. Let's get going!