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4 Ways to Save Time with Document Management

4 Ways to Save Time with Document Management

Going digital means that you are prioritizing workflow, efficiency, time management, and organizational effectiveness. As a manager, these attributes can make or break your company.

The best way to go digital and save time and money is to invest in document management. Your business will become more productive just by digitizing the right way.

Document Management Solves Office Issues

Many office problems involve operations and productivity. These issues don't always come back on employees, though. By establishing the best systems for your team, you can set them up for success.

Save Time

Document management has significant benefits for any business, but the overarching positive impact is saving time. Imagine finding files, organizing materials, increasing security, and storing documents all in an easier to use, simplified system. Document management is your answer.

Here are the details:

6 Quick Ways to Protect Yourself from a Cyber Security Hack

6 Quick Ways to Protect Yourself from a Cyber Security Hack

Cybercrime - including data breaches, hacks, theft, and more, cost victims $172 billion in 2017.

Many business owners remember a time when this type of crime wasn't even a threat, and now it can severely impact businesses of all sizes in any location. What can an owner or manager do to mitigate this risk?

Network Security

Network security can manage network, software, and security issues and protect your business from current or future cybercrime threats.

Having a professional evaluate your network for vulnerabilities and even breaches can be a good place to start, but you'll want to be proactive from there.

How to Protect Your Business?

Awareness of the threat is a start, as is a professional evaluation. There are many ways that businesses can make an effort to prevent serious cyber security issues, and in the end, working with a professional team to ensure network security may be the best answer.

  • Implement security solutions like passwords

  • Update software and protections regularly

  • Invest in firewall or other network security functions

  • Separate guest and business wifi

  • Have an off-site data storage backup system

  • Change wifi passwords regularly

Network Security Solutions

Your data and network security shouldn't be an ongoing stressor for you. Take the worry off your plate by partnering with a network management team that will protect your business and look out for possible threats.

Network security teams work to protect and monitor activity and security for your business. Keep operations running full speed without the constant worry about online threats or disruptions.

In addition to protecting data and software, network security can:

  • Prevent security breaches through careful, consistent monitoring
  • Prevent file corruption
  • Help internal IT staff focus on local device and operating software issues
  • Ensure transactions and processing are secure
  • Protect your network from unauthorized use

Classic Business Products has a team of network security specialists that can oversee your business protection. Get in touch today to stay safe.

Buyer's Guide to a New MFP

Buyer's Guide to a New MFP

You're buying a new multifunction printer (mfp) - great! But how to make sure you get it right? Here are a few key tips to start you out.

Know What You Need

You already know you need a printer, but what features will most help manage your office workflow? Instead of just running in and buying the best (or cheapest) machine, spend a few minutes understanding specific requirements for your office.

Do you want email capability? Copying? Scan to email or fax? Understanding what your employees want, need, and use will simplify your search process and ensure that the device you select fits with your operations.

There are other big picture features that may be important as well. For example, if your office prioritizes sustainability, you may look for a machine that reduces waste and paper use. Consider all priorities when upgrading.

Design Your Mobile Print Strategy

Design Your Mobile Print Strategy

It's time to get started with mobile print if you haven't established a platform yet. Mobile print solutions are here to help your team with their active work styles, mobile offices, and interconnected agendas.

An excellent mobile printing solution will meet all the print requirements of your company and make the transition smooth. When selecting a platform, it's important to understand what your office needs - and what you can do without.

Identify Your Needs

Your office may have a mobile workforce or a few satellite offices. You may have a team that travels, or everyone may be in and out a lot. Understand who needs the service, who will use the platform, and most importantly, HOW they will use it.

Then, ask questions! We made this part easy for you by offering some essential questions about mobile printing below.

Four Easy Workflow Improvements for Your Office

Four Easy Workflow Improvements for Your Office

Office workflows have changed significantly in recent years. From hard copy papers, manual filing, and mailing to cloud-based storage, online files, and email, it's a different world today than before.

The reality is, if your business is still operating hard copy, you might be losing clients, wasting time, and complicating your workflow. Digital solutions are user-friendly and can streamline office processes quickly.

Still a bit reluctant? Read on.

Workflow Solutions

Workflow solutions can take many forms. Below, we line out a few elements of the modern office processes that save considerable time and money. Get started with these answers to your clunky office procedures today, and advance from there.

Is Your Network Security Enough?

Is Your Network Security Enough?

Think for a second about your network security solution - does it cover your whole office? Does it cover your online security and printed documents? It might be a good time to do an inventory of what your coverage includes.

Your data, files, and business property are the backbone of your business and protecting them is a high priority for any modern business manager. Threats like security breaches, malware attaches, and stolen information can bring down a company fast.

Understanding your network security and moving toward a more comprehensive strategy can save you from a devastating business loss.

Levels of Network Security

Network security can mean different things depending on who you ask. There are secure files, secure devices, and then hard drives and networks. The reality is that it's all network security. The more of these aspects you take care of, the more protected your office will be.

8 Things You Need in an MFP

8 Things You Need in an MFP

A multifunction printer or MFP is now an essential office tool. Small and medium-sized businesses recognize the efficiency of MFPs, which includes space savings and reduced supply costs.

From consolidating your office functions into one location to cutting back on wasted paper, an MFP is a good investment.

But how do you select a printer? It can be overwhelming to wade through the online information. Here, we've gathered information on key features to consider when making your purchase.

Your Multifunction Printer

Evaluate the below functions based on your organizational needs and work capacity.

1. High Volume Capability

If your office produces large volume jobs, you need consistent output and the ability to function with constant use.

Today's Mobile Office Solutions: Mobile Print

Today's Mobile Office Solutions: Mobile Print

There are plenty of office solutions that operate with our mobile lifestyle: from cloud storage to a digital office, it's easier than ever to collaborate, communicate, and work on the go.

Mobile Print Offerings

One of our favorite features in mobile is mobile print. This allows employees to print from anywhere on their mobile device. It's great for meetings, moving between clients or company locations, and business travel.

How can you find a product that supports all of your company's needs like mobile print? Work with an experienced provider that makes sure your specific business needs are met.

Employees Respond

We asked our employees how mobile print works for them, and we heard everything from "I love that I don't miss a step between meetings" to "I can walk into our second location across town ready to go for my presentation." If it works for us, we think it will work for you.

3 Ways Document Management Helps Collaboration

3 Ways Document Management Helps Collaboration

Document Management Answers

Document management is a service that aligns your files, historical data, and contracts - all documents, really - with your overall digital strategy.

Collaboration starts with document management as a cloud-based tool that improves accessibility and operations.

Wondering about document management? Here are some of the top ways that the service has improved collaboration at area businesses:

1. Version Control

Manage editing and versions with digital documents. If you're tired of getting confused about the master copy or editing the wrong version, this benefit alone will be the tipping point for you. Take the hassle out of collaborating by fixing the simple problems like version control.

Cloud Storage and Network Security

Cloud Storage and Network Security

Cloud storage is still relatively new on the market, so we don't entirely understand it yet. Unfortunately, that keeps many business managers away. People wonder where exactly their files are, and it's a little too difficult to picture.

However, don't let the concept scare you. Cloud storage is not only secure, but it provides resources for back up and data recovery. It can save your business when things get rough.

Cloud Storage is Everywhere

Cloud storage really just means increasing accessibility (you can access files from anywhere) and improving security. If you're investing in network security anyway, cloud storage is a good way to go.

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