The copier is an important business machine that few businesses today could do without. However, keeping them running means paying attention to the care they need and giving them regular maintenance.
With all the concerns and focuses that business professionals have, many of them don't think much about printing devices yet alone mobile printing. They may think that just as long as they have a good quality printer with at least a decent warranty that this is all that matters. Many business owners or other business professionals may think that mobile printing would be just a frivolous business expense. However, this thought couldn't be further from the truth. There are tons of benefits to having mobile printing and are as follows:
Digital document management might seem like an unnecessary luxury that your office doesn't need, however, there are many reasons to give this service a try. With document management services in place, many of the tasks that you find yourself wasting time on can be streamlined and automated. This allows you more time to work on more important tasks and helps each user in the office work without interruption and be as productive and possible.
How Does Document Management Help Improve Customer Service?
Since documents can be an important part of any business transaction or new project, changing from paper hard copies to digital documents can make it easier to serve customers or provide key information. There are a few ways that digital document management can help you respond to customers faster and with better accuracy, including:
With cybercriminal activity aggressively land like never before, it will behoove any business and consumer to have even more security. This is where multi-factor authentication comes into play. Multi-factor authentication (MFA) is a security system requiring several login criteria before access is granted to a system.
A multifunction printer is a complicated piece of equipment that actually contains much more sensitive information than you may initially realize. As your employees or colleagues use the printer, the amount of information on the internal hard drive can pile up. Without proper protection, this data can easily be stolen and used by thieves. Read on to learn more about how an MFP hard drive works and how you should maintain it.
Today's workforce operates on-the-go, which is good. They are available, and "on" much more than is even expected sometimes. While you want to respect work/life boundaries, it's also important to meet employees where they are - and with the upcoming workforce, that means they are online and on the go. Digital and mobile office solutions will make your business a more competitive employer, which will attract innovative, exceptional talent that can give your organization the business boost you need.
Solutions for Today's Workforce
While your business growth takes top priority, you can't be a disrupter or an innovator without the best talent. This means creating an office where people CAN do their best work. Once it's more convenient to integrate a variety of workstyles into the mission of your business, you'll see improvements in productivity, innovation, and collaboration. Let's get going!
Creating a plan to overhaul and update your operating systems from hard copy to digital is not only intimidating, but it requires time and energy that may be better used focusing on your core business plan.
Often, especially in small businesses, the starting out plan is kind of haphazard - some documents are hard copy, some are electronic, and they are stored in both places (which can also end up being neither place). As your business grows, this "system" gets more complicated with more documents, larger accounts, and more complex client interactions.
Your network is the base of your business - everything is rooted in the data, information, and storage you have in your network. That means that you have access from anywhere, you can be efficient in identifying historical data, and your cloud storage is organized, accessible, and makes sense.
However, does your network have a sufficient backup solution? Sometimes we think there is a solution (we have our archives backed up on a drive somewhere), but it's not comprehensive enough to cover an actual loss event. Time to revisit your plan.
We get it, if you're a small business owner, you need to make smart choices on investments and business operations. It's how most of us started out. In addition to being aware and analytical, there are times when you do have to make the jump and invest in a device or system that will really benefit your business in the long run. One of these investments is in a multifunction printer or MFP. Buying an MFP is a step where your business recognizes growth and the need for efficiency while noting that it's time to focus in print operations for oversight.
Your office security doesn't stop at badges and passwords. Print security is a major issue for some businesses, and the only way to figure out the best solution is to review your print environment and make a few simple changes to bump up protection. Luckily, with a pro team of print experts, it's easy to evaluate what you need (and find things you don't need!) and take your print environment to a new level of security.
Office Security Starts at the Printer
This is true, and overlooking print security is one of the big problems that can come back around even larger than you imagine. Take the proactive approach to print and you'll always be glad you did.
Here are the top four printer features you'll want to prioritize to ensure that your office is protected across the network.