How to Know When Your Office Machinery Needs Maintenance

Office machinery, like any other type of machinery, needs regular TLC to be kept in optimal shape. But, how often does your office equipment need maintenance? And what maintenance does it need?

The questions above—unfortunately—don’t have simple answers, as most office equipment doesn’t have an ‘I need maintenance now’ indicator light. Each piece of machinery will have different needs, of course…and this will largely depend on use. For example, a workhorse workgroup printer that shoots out 1,000 sheets a day will need more maintenance than a single inkjet in a corner office that might print 5 sheets per day.

So—how can you tell when your office equipment needs maintenance?


How to Know When Your Office Machinery Needs Maintenance

Mobile Device Printing Guide

In our increasingly mobile world people want what they want, when they want it. This is especially true when it comes to printing and color copiers. For instance, people want to print a document on their mobile device when leaving a team meeting and be able to pick it up on their way back to their office.

But—is this a reality?


The Mobile Printing Facts

There’s no denying that the world is going mobile. About 32% of employees use more than one mobile device during their workday, both in and out of the office. Unsurprisingly, mobile device printing is the #1 requested mobile feature from employees to tech services departments.

Benefits of Digital Duplicators

Tired of spending half the office budget on copy machine toner every month? Looking for a machine that uses less energy, but can still print a high volume? Digital duplicators may be the easy, cost-effective alternative you’ve been looking for.

Digital duplicators are a high volume, low cost alternative to toner-based printers or offset printing equipment. They look very similar to the common Xerox machine, but function somewhat differently. For large projects, they are significantly more efficient and economical. Digital duplicators utilize an ink drum, similar to those used in the 1980s and 1990s, to make photocopies. It rolls over the paper, squeezing ink out, and creates fast, quick-dry images.

Does your company need Wide Formatting Copiers?

Does your company need Wide Formatting Copiers?

The question of whether your company needs a wide-formatting copier depends on who you ask. If you ask a techie not in charge of the budget the answer will certainly be a resounding ‘yes, absolutely!’. If you ask a pencil pusher trying to push a budget further and further then you’re likely to hear an ‘absolutely, positively not’.

But the decision to buy wide-formatting color copiers should be made on a needs-based basis.

Does your company NEED a wide-formatting copier?

There are certain copying needs that require wide-formatting color copiers. Without one your company will need to outsource the job to a commercial printer—which when done on a regular basis can become prohibitively expensive.

So, let’s look at the needs that could mean that wide-formatting color copiers the right decision for your business…

1. Advertising, marketing & sales materials

When to Choose Digital Duplicators

Thinking about bringing your company into the digital age? Digital duplicators offer a lot of benefits over traditional printing technology. Here, we’ll consider how digital duplicators compare to other printing methods. After reading, you’ll be better equipped to make a decision about whether or not the digital duplicator fits your company’s unique needs.


How does it work?

Digital duplicator technology has been improving since the Riso Kagaku Corporation first developed the technology in the 1980s. With this type of machine, still employed today, users place the original item on the glass surface of the scanner, after which the scanned image is burned onto a piece of wax paper. This wax paper is then added to an ink drum, which percolates ink through tiny dots in the wax to create a copy.

Why are Fax Machines Still Necessary?

For decades, one of the most important components of office life has been the fax machine. It is one of the most common machines seen in an office along with printers and copiers. Though—with evolving technology—printing, copying and faxing can be achieved by this single piece of equipment. The multi-purpose machine offers printing, copying and faxing facilities along with various other added features.


Lately, fax machines have been looked upon as a legacy equipment. Emails, new texting software and 3D printing can provide all the functions that are offered by a fax machine. But there are several reasons why they still exist. The multi-function printers mentioned earlier include color copier, fax machine and scanner, apart from its printer. A few of them even have other additional perks such as a USB connector or a card reader for compact flash cards of digital cameras and SD cards.

9 Tips for Choosing an Office Equipment Provider

Whether you are starting up a new business, or simply need to start over when it comes to office equipment, choosing the right office equipment provider is a big decision that can have long-term effects. Consider the following factors when looking at office equipment providers for your enterprise.


Some office equipment providers choose to specialize in a few types of equipment while others might offer a broad range. Find a provider that carries the products you need now, as well as a few that your business might need in the future as your business expands. Some items to consider include printers, copiers, fax machines, and multifunction machines.




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