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How to Reduce Print Waste in a Busy Office

  • Gregory Guarisco
  • 3 days ago
  • 2 min read

Every sheet of paper matters — especially in high-volume business environments. Whether you’re printing reports, contracts, or marketing materials, print waste costs money. And for small to mid-sized businesses in Lafayette and Broussard, that adds up fast.


Reduce printer waste.

But the good news? A few small changes can make a big impact.



1. Set Default to Duplex (Double-Sided Printing)


Most modern multifunction printers in Lafayette offices include auto-duplex features. Enabling double-sided printing can instantly reduce your paper use by up to 50%.


Bonus: It’s great for sustainability and client-facing documents.



2. Use Print Preview & Draft Mode


Before hitting print, preview the document. One small formatting error can waste an entire batch.


Also, use Draft Mode for internal use — reports, memos, email printouts. It reduces toner usage while keeping text readable.



3. Create Print Rules by Department or User


Set user-level print restrictions or rules:


  • Color printing only for marketing

  • Black & white for internal teams

  • Monthly print quotas


These policies help reduce unnecessary usage without disrupting workflows.



4. Switch to High-Yield Toner and Laser Printers


Laser printers in Broussard offices offer lower cost per page and fewer cartridge changes.


High-yield toner cartridges also reduce waste and save money over time. If you’re not sure what fits your printer, we can help source the right supplies.



5. Go Paperless Where You Can


Not everything needs to be printed. Encourage digital signatures, cloud file sharing, and PDF review workflows when appropriate.


That said, when printing is necessary — make it count.



6. Track Your Usage


With our remote monitoring service, we can provide insights on:


  • Print volumes

  • Color vs. B&W usage

  • Department-level trends


This lets you optimize your print environment and eliminate waste before it gets costly.



Final Thoughts


Reducing print waste doesn’t require a huge overhaul. With smarter settings, a few simple rules, and the right devices, you’ll start seeing savings fast.


📍 Whether you’re in Lafayette, Broussard, or Houma, our team is here to help you modernize, optimize, and cut costs.


🖨️ Need a print audit or supply review?

Let’s clean up the clutter and upgrade your workflow.


 
 
 

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