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The Functionality and Security of Mobile Document Management

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The documents that a business uses are the lifeblood of everything that happens in that company. There is no way for most companies to function without the many documents they go through. However, mobile devices and cyberthieves have made digital document management more complicated in recent years. With effective mobile document management, it is safer to keep your data streams flowing without them being intercepted by someone else.

Digitizing Documents

The first part of mobile document management is to create digital files that will be stored. This includes both scannings in older paper documents as well as starting all new documents in digital form. This document can then be stored in the cloud to allow for as many documents to be stored as are needed. Cloud access is especially convenient when workers can use mobile devices to access that storage.

Security Measures for Your Remote Workers

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These days, business doesn't have to be done in the office. Often, there are workers in other locations who can keep up with everything that's going on in the office. Hard-working remote workers add a lot of value to the business, but they must stick to the same security measures that workers in your office do. If remote workers aren't serious about security, they can cause untold damage to the network.

Password Training

Passwords are a part of everyday life, but that doesn't mean that everyone knows how to choose them. Often, workers will choose simple passwords, such as their name or a number like 1234. Passwords that are easily guessed make up a large percentage of the passwords people choose, and hackers know this all too well. If your company has remote workers who are lax on passwords because they don't think anyone will try to hack them, they are the perfect target for a data breach.

Saving Money With A Multifunction Printer

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The Necessity for a Multifunction Printer

Operations Managers and Office Managers strive to save money for the company they work in, which benefits the company and the employees. One way to protect your company money is having a multifunction printer for black and white copies and color copies versus several machines that perform single jobs. We are sure that your company owner would have to agree that saving money is of the utmost importance.

What You Need to Know About Mobile Printing

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In today's offices, so much needs to be accomplished that employees need all the tools available to get their work done. Mobile printing is an excellent way for employees to be able to work from anywhere and to be more productive.

Employee Initiative

Having mobile printing available is a great way to empower employees with better tools. Today's workers are used to using many new technologies, and mobile printing will enable them to do more each day with better efficiency. They are more likely to seek out new ways to do things when there are more tools at their disposal. Mobile printing allows them to connect with others more easily and to take care of multiple tasks at once. Productivity gets higher when so many of these office tasks become easier with new technologies.

What Can Document Management Do For Your Business?

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Some business owners or office managers downplay how much document management can do to help the business. There are many advantages to having a document management system in place. In addition to making it easier to find the documents you need in a hurry, a good document management system will help in many other ways. 

Increase Levels of Security Around Sensitive Information 

By storing essential documents digitally instead of in an old-fashioned filing cabinet on-site, you automatically add a layer of security around this information. Password protection will help you ensure that employees who do not have security clearance are unable to see the documents and allow you to monitor who is accessing documents and printing them. If confidential information does become compromised, it is much easier for you to isolate the source. 

Cybersecurity and Your Small-Medium Business

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The need for a higher degree of cybersecurity in today's world is due to the higher number of threats faces by small and medium-sized businesses. Today, your company doesn't have to be on the Fortune 500 to be targeted for a hack and data theft.

Avoiding Hacks

One of the essential parts of a company's network security is to watch for any hacking attempts so that they can be avoided. The system must be monitored and checked for malware regularly. Today's network security is an evolving set of parameters that change as the methods of hacking change. The traditional ways of staying secure are no longer effective in today's era of massive data breaches. Avoiding an attack should be one of the main priorities of running the system.

What You Need To Know About Multifunction Printer Drivers

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The printer driver located within your multifunction printer is an essential part of understanding. It determines many of the features your printer has, and it is capable of wireless communication and printing. To keep your printer fleet in good condition, you have to have the right printer drivers for the tasks employees need to do.

The Driver

Firstly, the printer driver is software. It is a type of program that makes it possible for computers to sync with the printer to print. The driver takes the data stream coming in and then converts it into a different format that allows the printer to understand it. Various printer types will have different printer drivers, depending on the model and brand of the machine. Each operating system that is used has its software just for it.

How Mobile Printing Can Help Your Business

Cropped image of businessman giving print command on digital tablet in office

The use of printers is a constant need in virtually every office. Printing is something most employees have to do, and making it more convenient is a great way to make your workers more productive.

Getting It Done

Mobile printing allows your employees to print from just about anywhere. When they have a project to get done or a document for someone else to have, being able to print it by using a cell phone helps productivity. Even during vacation, weekends, and personal days off, necessary work can still get done as needed. This rise in employee productivity comes from no more waiting for documents or printers. And when workers are with customers, they can print from anywhere and still stay in the conversation.

It's a way to multitask so that everything gets done just as it should, and customers are never left waiting for someone to retrieve papers and get the printing done from inside the office. Forming a relationship with customers then becomes easier.

Innovations That Are Changing Document Management

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The management of a company's documents is one of the most important systems that the business has control over. Important documents have to be stored safely, they have to be secure and they must be accessible when they are needed. With today's many digital innovations, this process is now easier than ever. 

Using the Cloud

Being able to use the cloud for storage for a low price is an innovation that companies are increasingly taking advantage of. Using the cloud for storage is a great way to make document management safer and more stable. Moving documents to the cloud is easier than ever, and it's capable of an enormous amount of scalability. It takes little training for your entire office to be able to use it. The cloud provides a great storage solution that comes with more security, and it will be there even if your entire computer network crashes or is hacked.

Key Pieces of Effective Network Security

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The threat of data breaches has made it more important than ever to have network security measures that are up to date. The use of multiple security methods can keep your data safer today than a simple security system. Here are a few things that you need in place to keep your network safer.

Planning Ahead

Even with every security measure possible in place, there is still a small chance of your data being breached. Before this ever happens, it's always best to have a plan in place just in case it does. Having a clear plan in place can help your company to avoid some of the harshest effects of a data breach. Having a backup (or two) for all of your company's data can help you to quickly regain it if there is a data hack. Create a step-by-step plan for your procedures after a hack. This also directs the actions of employees, but it also keeps worry and panic away by showing you a path to undoing the damage.

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