5 Ways to Reduce Printing Costs Without Cutting Corners

Printing is essential for nearly every business, but it can also be one of the most overlooked expenses. Between paper, toner, and maintenance, costs can pile up fast. The good news? You don’t have to sacrifice quality to save money.

Here are five simple ways Lafayette, Broussard, and Houma businesses can reduce printing costs — without compromising productivity or performance.

1. Set Printers to Duplex (Double-Sided) by Default

Cut your paper use in half instantly. Duplex printing is easy to enable and can save hundreds of reams of paper each year.

2. Print in Black & White by Default

Color toner costs 5–10 times more than black. Set “B&W” as your default to reduce unnecessary color prints while keeping the option available for high-visibility materials.

3. Use Print Authentication

Require users to log in or tap a badge before printing. This eliminates forgotten print jobs and ensures only authorized users print large documents.

4. Consolidate Your Devices

A fleet of outdated or mismatched printers is expensive to maintain. Upgrading to a few high-performance multifunction copiers — like the Lexmark XC9655 — reduces waste and energy use.

5. Schedule Regular Maintenance

Dust, wear, and poor calibration waste toner and paper. Preventive maintenance keeps every machine running efficiently.

Cutting printing costs doesn’t mean cutting corners — it means optimizing your setup. From print audits to automated workflows, we help Lafayette businesses save money while improving productivity.

📞 Ready to see where you can save? Contact Classic Business for a free cost analysis today.