Top 5 Office Printing Mistakes (and How to Fix Them)

Printers are essential tools in most offices — but they’re also one of the most mismanaged. From waste to missed maintenance, these common mistakes can quietly drain your budget.

Here are the top 5 printing mistakes we see in Lafayette and Broussard offices — and how to fix them fast.

1. Using Color When You Don’t Need To

Color toner is significantly more expensive than black & white. If you’re printing internal docs, switch to grayscale by default.

Fix It:

Set defaults to B&W for most users and restrict color access to only what’s needed — like proposals or marketing.

2. Buying a Consumer Printer for a Business

Big mistake. Consumer printers aren’t built for business workloads. They break faster and cost more per page.

Fix It:

Invest in multifunction printers in Lafayette or laser printers in Broussard built for your monthly volume.

3. Skipping Maintenance Until It’s Too Late

Many offices wait until something breaks before calling for help. By then, you’ve lost hours (or days) of productivity.

Fix It:

Sign up for a service contract or at least a regular print volume audit to stay ahead of issues.

4. Not Tracking Usage by Department

If you don’t know who’s printing what, you can’t control waste.

Fix It:

Install tracking software or enable print logs on your device to see usage by user or department. We can set this up for you.

5. Printing Toner Overstock or Stockouts

Either you’ve got boxes of toner piling up… or you’re out when you need it most.

Fix It:

Use our remote monitoring services — we track your toner levels and deliver what you need, when you need it.

Final Thoughts

You don’t have to overhaul your print environment to save money — just fix the most common mistakes.

Whether you’re running Lexmark printers in Broussard, Ricoh copiers in Lafayette, or a mixed fleet in Houma, we’ll help you streamline, save, and stay supported.

📞 Ready for a print audit or device recommendation?

Contact Classic Business Products today.